Salary

$5,874.30 - $6,356.02 Monthly

Location

Chula Vista Campus - Chula Vista, CA

Job Type

Classified Staff

Job Number

00074

Division

Student Affairs

Department

Financial Aid

Opening Date

06/16/2025

FLSA

Non-Exempt

Funding Type

District

Hiring Salary Range

$5,685.38-$6,151.60

Full-time Equivalent (FTE)

1.0

Initial Screening Deadline

06/29/2025

Work Schedule (Approx.)

Monday-Friday: 8:00 a.m.-5:00 p.m.

Months of Service

Start Date

As soon as the successful candidate is identified and following the subsequent governing board approval.

Southwestern Community College District (SWCCD) is committed to meeting the educational goals of its students in an inclusive environment that promotes intellectual growth and develops human potential. We are the leader in equitable education that transforms the lives of students and communities.

SWCCD employees are collegial and collaborative. They demonstrate the highest degree of professionalism, integrity and respect when interacting with students, colleagues, leadership and members of the Jaguar community. Our employees actively honor and respect diversity to foster a safe and welcoming community where all are inspired to participate and realize a sense of belonging.

Incumbents exhibit an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, gender identity, sexual orientation, and ethnic backgrounds of community college students, and employees, including those with physical or learning disabilities, and successfully foster and support an inclusive educational and employment environment.

Description

SUMMARY DESCRIPTION
Under the direction of the responsible administrator, develop on and off-campus placements, internships, cooperative work experience and volunteer work; provide students with employment information, job search preparation and referrals to employment sites; assure compliance with fair employment practices and federal work study guidelines.

Qualifications

EDUCATION AND EXPERIENCE
Any combination equivalent to: two (2) years of college with a major in business or related field
AND
Two (2) years experience in job development, placement or related area.

PREFERRED LICENSE OR CERTIFICATE
Valid California driver's license.

One year of experience is equal to 12 months of experience at 40 hours per week. Applicable part-time experience will be converted to the full-time equivalent for purposes of meeting the experience requirement.
If specifically referenced (i.e. degree 'or equivalent'), related experience that is above the minimum requirement may be substituted for education on a year for year basis.
Additional assessment is required for applicants with foreign degrees from colleges or universities outside of the United States. Applicants must have their coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services (NACES) and must submit a copy of the evaluation with the application.

KNOWLEDGE AND ABILITIES

Knowledge of:

Federal, State and District programs related to job placement.
Fair employment practices and federal work study guidelines.
Policies, rules, regulations, and activities of federal and State student financial assistance programs.
Oral and written communication skills.
Interpersonal skills using tact, diplomacy and courtesy.
Applicable sections of State Education Code and other applicable laws.

Ability to:

Assure compliance with fair employment practices and federal work study guidelines.
Make arithmetic calculations quickly and accurately.
Work independently with little direction.
Develop and coordinate an effective job placement program.
Develop and conduct training workshops and presentations.

JOB DESCRIPTION: Student Employment Services Specialist (Download PDF reader)

Duties

ESSENTIAL DUTIES

Determine program eligibility and prepare need analysis for work study applicants; process financial aid applications for students; determine and establish student budgets.
Maintain a variety of files, records and reports related to employment services and activities including ledgers of individual federal students' earnings; prepare and submit reports according to established timelines and procedures.
Communicate with students, on-campus departments and others orally and in writing regarding employment.
Develop, coordinate, recruit, mediate, terminate and perform other functions for federal and non-federal jobs according to fair employment practices and federal work study guidelines.
Interview students to determine qualifications and eligibility for employment; provide advice and information to students regarding the preparation of an employment plan based on education, skills and interests.
Communicate with representatives of the District and the business community concerning career placement opportunities and activities with formalized follow-up procedures for job placement with students.
Maintain and operate a system for the collection, review and accountability of work study hours.
Complete and maintain required forms including job applications, W-4, I-9 and other forms and documentation as assigned.

Supplemental Information

SALARY SCHEDULE: CSEA - Classified Bargaining Unit (Download PDF reader)

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

This is a non-telecommuting position.

Environment: Office and worksite environment. Driving a vehicle to conduct work.

Physical: Hearing and speaking to exchange information regarding department activities in person or on the telephone. Bending at the waist. Dexterity of hands and fingers to operate a computer keyboard. Sitting or standing for extended periods of time.

TENTATIVE TIMELINE: Any application received after the initial screening deadline is not guaranteed a review.

June 16-June 29, 2025

Position advertised; District receives applications

June 29, 2025

Initial screening deadline for guaranteed consideration.

July 7-17, 2025

Reviewing of applications.

July 21-24, 2025

Search Committee interviews candidates

July 28-31, 2025

Second level for top candidates.

August, 2025

Tentative employment start date pending Governing Board approval.

Application Process:

A confirmation email will be sent once your application packet has been successfully submitted.

It is the sole responsibility of the applicant to ensure that all required application materials are submitted by the initial screening deadline date, including a current resume, and unofficial transcripts showing awarded degree(s) and completion date, as well as any relevant certifications, diplomas, or licenses that demonstrate you meet the minimum qualifications of the position. Failure to submit supporting documentations may result in an incomplete application.

A separate, complete application packet is required for each position for which you are applying for. All materials included in your application packet become SWCCD property, will not be returned, will not be copied, and will be considered for this opening only.

If you do not possess the exact degree major(s) listed in the minimum qualifications section, you will need to submit an equivalency application.

A screening committee will evaluate applicants, taking into account the breadth and depth of relevant education, training, experience, skills, knowledge, and abilities. Selected applicants will be invited for an interview.

INTERVIEW TRAVEL COSTS MUST BE BORNE BY THE APPLICANT.

If additional positions become available in this classification, applications received in response to this posting may be considered for those additional positions for up to 90 days after final board approval.

Candidates selected for employment with SWCCD must be fingerprinted by an electronic fingerprinting service (i.e. LiveScan) within 10 days of employment; provide clearance of tuberculosis (dated within the past 4 years and renewed every four years as a condition of continued employment) within 60 days of employment; provide proof of eligibility to work in the United States.

Successful candidate selected may be assigned to any of the campus sites (Chula Vista, Crown Cove, National City, Otay Mesa, and/or San Ysidro).

American with Disabilities (ADA):

Reasonable accommodations will be provided to candidates with verified disabilities. Accommodation requests should be made as soon as practical by calling Human Resources at (619) 482-6395.

Equal Employment Opportunity:

As an Equal Opportunity Employer and in compliance with the Americans with Disabilities Act, SWCCD will make reasonable accommodations for individuals with disabilities.

SWCCD shall not discriminate against any person in employment or in any program affiliated with the SWCCD on the basis of age, ancestry, color, ethnic group identification, national origin, religion, race, sex, sexual orientation, physical or mental disability, veteran status, or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.

Notice of Availability of the Annual Security Report:

SWCCD is committed to assisting all members of the community in providing for their own safety and security. The Annual Security Report is available on the SWCPD website.

If you would like to receive a hard copy of the Annual Security Report, which contains this information, you can stop by the College Police Department or you can request that a copy be mailed to you by calling (619) 482-6390.

Drug and Alcohol Abuse Prevention Plan (DAAPP):

More information about the DAAPP, including the Biennial report and additional resources can be found in the Drug and Alcohol Abuse Prevention Program website.

Job Details

Student Employment Services Specialist

About the Role: