Art Gallery Assistant, part-time

Salary: $34.43 - $48.45 Hourly
Location: Palm Desert, CA
Job Type: PART TIME
Job Number: 2500051
Division: Office of Instruction
Department: School of Social Sciences & Arts
Opening Date: 07/17/2025
Closing Date: 8/3/2025 11:59 PM Pacific
Bargaining Unit: CSEA-California School Employees Association

Description

About College of the Desert
The College of the Desert, Desert Community College District enrolls approximately 15,000 students each academic year with steady enrollment growth each year. College of the Desert embraces diversity in all forms and the right of all people to have access to quality higher education in a safe learning environment. Designated as a Hispanic-Serving Institution (HSI), College of the Desert administers an array of student programs specifically focused on student support and helping students achieve their educational and career goals. As a two-year college, we offer Associates Degree for Transfer, both in Art and Sciences, Associates Degrees, and Certificates across a wide range of disciplines.

College of the Desert is a district that consists of leadership, staff, and faculty who are committed to enhancing our community through supporting the academic success of all of our students including students of color, students with disabilities, students who are first generation to college, veterans, students of all ages, students with diverse socio-economic backgrounds, "dreamers", and students of diverse sexual orientation and gender expression.

When you join College of the Desert you can expect to be part of a diverse, inclusive, and collaborative community. We provide students with a rich and dynamic learning experience that embraces differences, emphasizes collaboration, and engages students in and out of the classroom. We are committed to ensuring that College of the Desert is a welcoming place for the success of all students.

Interested in learning more about College of the Desert and the Coachella Valley? Visit the links below.

Who We Want:
College of the Desert is seeking individuals from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities, and orientations. As such, we prioritize individuals who fully demonstrate their understanding of the community we serve, the benefits of diversity in a professional and educational setting, and values creating a culture that brings people together. A successful candidate will value working in a collegial, collaborative environment that is guided by a commitment to inclusion, student education, and equity. An equity-minded individual is a person who already does or has demonstrated the desire to:

Understand the importance of holding ourselves accountable as faculty, staff and leadership for closing equity gaps and engaging in equitable practices;
Reframe inequities as a problem of practice and view the elimination of inequities as an individual and collective responsibility;
Encourage positive race-consciousness and embrace human difference;
Reflect on institutional and teaching practices and aim to make them more culturally responsive; and
Strategically build buy-in and participation among colleagues for equity-related initiatives.

BASIC FUNCTION

BASIC FUNCTION
Under the direction of the Dean, and in support of with the faculty Director of the Marks Center Art Gallery, coordinate, participate, and assist in the operation of the Walter N. Marks Center for the Arts: design, develop and coordinate publicity for art exhibitions; and communicate with gallery visitors and monitor gallery budget.

REPRESENTATIVE DUTIES

Essential Duties:

Coordinate the day to day operation of the art gallery and exhibits.
Prepare and distribute information, documents, insurance forms and other required materials related to the exhibitions.
Coordinate the proper completion of documents with College personnel, artists, organizations, and external agencies.
Design and participate in the production and distribution of promotional and publicity materials. Coordinate the printing of promotional materials with printing vendors.
Schedule and assist in the pickup, transportation and unpacking of exhibitions, exhibition preparation and display, and the repacking of exhibit collections.
Prepare and clean the gallery for new exhibitions. Coordinate and set up refreshments for openings. Clean up and reorganize the gallery for the next exhibition.
Coordinates the placing and hanging of paintings and the installation of objects on exhibit. Ensure proper and secure hanging and placement of art pieces.
Repair art work for exhibition, cutting mats and framing paintings and prints. Operate a variety of hand and power tools related to carpentry and construction using safe handling procedures. Operate painting equipment.
Organize talks and special events during the run of an exhibition showing. Conduct tours of the gallery and exhibitions.
Coordinate educational and public relations programs designed to enhance the public use, understanding and enjoyment of the gallery facilities.
Schedules volunteers to work during exhibits. Orients and assists with the training of new student workers and volunteers.
Complete and maintain related work and payroll time sheets and records.
Assist with monitoring art gallery budget and calculating annual expenditures based on previous year.
Purchase and maintain supplies and materials inventory for Marks Center. Prepare and maintain a variety of records related to the Marks Center budgets, expenditures and materials.
Maintain files and schedule of past exhibits, correspondence and upcoming exhibits and activities.
Operate a computer and applicable software including Microsoft Office Suites and purchasing database.
Lock facility at end of day; coordinate and schedule security of facility during both open and closed hours.
Performs related duties as assigned.

MINIMUM QUALIFICATIONS

EDUCATION AND EXPERIENCE
Any combination equivalent to: a bachelor's degree in fine arts, studio art, art history or a related field and two (2) years art gallery design, display and exhibit experience.

LICENSES AND OTHER REQUIREMENTS
Valid California driver's license. Must have an acceptable driving record and current vehicle insurance meeting State of California requirements. Occasional travel required.

KNOWLEDGE AND ABILITIES
Knowledge of: Art gallery administration; fine art practice and art scene; two and three dimensional design principles and application to gallery installations. Visual arts as it relates to an art museum, gallery or display. Application of principles and practices of art gallery display and exhibition. Proper methods of storing art pieces, equipment, materials, and supplies. Budget preparation and control. Applicable computer software including Microsoft Office Suites. Principles of supervision, training, and providing work direction. Record-keeping techniques. Communicate effectively in writing and orally. Interpersonal skills using tact, patience and courtesy.

Ability to: Apply principles and practices of art gallery display and exhibition. Relate the art gallery program to the community and the college. Participate in the design, planning, and installation of exhibits. Develop various publicity and related brochure design. Establish and maintain cooperative and effective working relationships with others. Prepare and maintain records and files related to Art Gallery activities and student workers. Train, assign and review the work of others. Analyze situations accurately and adopt an effective course of action. Interact professionally and respectfully with the public, students, faculty, and staff of diverse backgrounds. Work independently with little direction. Plan and organize work. Meet schedules and time lines. Operate a variety of construction hand and power tools observing safe operational procedures. Lift and move up to 30 pounds; reach with hands and arms; climb and balance; sit and stand for long periods of time.

EMPLOYMENT STATUS

EMPLOYMENT STATUS

WORKING CONDITIONS
Environment: Office and gallery environment. Constant interruptions and exposure to noise and electrical hand tools. Requires some evening and weekend; flexible hours and schedule depending upon exhibition and gallery operating hours.

SCHEDULE & LOCATION

This position is scheduled 25 hours per week, 10 months per year.
The schedule is Tuesday - Thursday from 9:00 a.m. - 4:00 p.m. and Friday from 10:00 a.m. - 4:00 p.m.
The primary location is Palm Desert Campus.
The schedule and location is subject to change based on District need.

REQUIRED DOCUMENTS:

RESUME: Must include length of employment (month/year start and end dates) for each employer.
Cover Letter: Please address how you meet the minimum requirements for this position and any special qualifications you possess.
College Transcripts: Diplomas will not be accepted in lieu of the required transcripts.

IN YOUR APPLICATION:

List of References: References should include at least two supervisors and two colleagues. Please include name, title, email and current phone numbers. Letters of reference will not be accepted in lieu of the required List of References.

TIMELINES:

For consideration, please apply by Sunday, August 3, 2025.
Interviews are tentatively scheduled in-person on Tuesday, August 19, 2025.
Tentative schedule is subject to change based on District need.

FAQs: For additional information, click here: Recruitment - Frequently Asked Questions

PLEASE NOTE:

Employment is contingent on residence in California.
Applicants must be authorized to work for any employer in the U.S.
College of the Desert does not offer sponsorship nor take over sponsorship for an employment VISA.

Notice to all Candidates for Employment:

The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. The Desert Community College District (DCCD) will not sponsor any VISA applications nor take over any VISA.

Employees must reside in California while employed with the Desert Community College District (DCCD).

California Public Employees Retirement System and California State Teachers Retirement System:

A California Public Employees Retirement System (CalPERS) retiree may not accept employment until after the first 180 days of retirement. Anyone retired from CalPERS accepting permanent employment with the DCCD will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status.

Any active vested member of California State Teachers Retirement System (CalSTRS), who accepts employment with the DCCD to perform service that requires membership in CalPERS, is eligible to elect to continue retirement system coverage under CalSTRS

Disability Accommodations:

If you require special accommodations in the application and/or evaluation process, please notify Human Resources at least two (2) business days prior to the job posting close or initial screening date, by either calling (760) 773 -2529 or sending an e-mail to pagomez@collegeofthedesert.edu.

Attendance Requirement:

All DCCD employees are required to report to work on a regular and consistent basis, as scheduled, to assigned job.

Campus Crime and Safety Awareness:

Information regarding campus crime and safety awareness can be found at https://www.collegeofthedesert.edu/students/public-safety/.

Non-Discrimination Notice:

The DCCD provides access to its services, classes, and programs without regard to national origin, immigration status, religion, age, gender, gender identity, gender expression, race, ethnicity, color, medical condition, military and veteran status, genetic information, ancestry, sexual orientation, marital status, physical or mental disability, pregnancy, or because they are perceived to have one or more of the foregoing characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.

California Fair Chance Act:

The DCCD will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if the DCCD is concerned about a conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report.

Diversity, Equity, Inclusion and Equal Employment Opportunity:

The DCCD is committed to creating an academic and work environment that fosters diversity, equity, and inclusion (DEI) and equal employment opportunity (EEO) for all, and ensures that students, faculty, staff, and managers of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion, makes the DCCD a unique and special place for individuals of all backgrounds.

The DCCD is looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community. When you join the DCCD, you can expect to be part of an exciting, thriving, equity-focused, and inclusive community that approaches higher education with the lens of social justice and collaboration among students, faculty, staff, managers, and community partners. In deciding whether to apply for a position at the DCCD, you are strongly encouraged to consider whether your values align with the DCCD's mission and goals for DEIA and EEO.

Additional Resources

Americans with Disabilities Act (ADA)
California Department of Fair Employment and Housing (FEHA)
- Discrimination Laws Regarding People With Disabilities
- Reasonable Accommodation
Job Accommodation Network (JAN)
AP 7100 - Commitment to Diversity (Download PDF reader)
COD - Equal Opportunity Plan (Download PDF reader)
Department of Labor's Office of Federal Contract Compliance Programs (OFCCP)

THE DCCD IS AN EQUAL OPPORTUNITY EMPLOYER

To apply, visit: https://www.schooljobs.com/careers/collegeofthedesertca/jobs/5007481/art-gallery-assistant-part-time

Job Details

Art Gallery Assistant, part-time

About the Role: