SUMMARY DESCRIPTION
Under the direction of an assigned supervisor, perform complex accounting clerical duties involved in the preparation and maintenance of financial records and reports for District financial aid, student services, fiscal services, bookstore and cashiering operations; review, maintain and adjust designated funds; and prepare and maintain a variety of financial reports in support of assigned accounts and activities.

DISTINGUISHING CHARACTERISTICS
This is the advanced journey level class in the Account Clerk series. Positions at this level are distinguished from the journey level Account Clerk by the level of responsibility assumed and the complexity of duties assigned. Employees perform the most difficult and responsible types of duties assigned to classes within this series including performing the most complex clerical accounting duties involved in the preparation and maintenance of financial records and reports for District financial aid, student services, fiscal services, bookstore and cashiering operations as well as maintaining designated funds. Employees at this level are required to be fully trained in all procedures related to assigned area of responsibility.

EDUCATION AND EXPERIENCE
Any combination equivalent to: graduation from high school
AND
Three (3) years of increasingly responsible experience in the preparation and maintenance of payroll, financial records and reports.

One year of experience is equal to 12 months of experience at 40 hours per week. Applicable part-time experience will be converted to the full-time equivalent for purposes of meeting the experience requirement.
If specifically referenced (i.e. degree 'or equivalent'), related experience that is above the minimum requirement may be substituted for education on a year for year basis.
Additional assessment is required for applicants with foreign degrees from colleges or universities outside of the United States. Applicants must have their coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services (NACES) and must submit a copy of the evaluation with the application.

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KNOWLEDGE AND ABILITIES
Knowledge of:

Cashiering procedures and techniques.
Office procedures, methods and equipment including computers and applicable software applications such as word processing, spreadsheets and databases.
Methods and techniques of financial record-keeping.
Principles and practices of inventory and reconciliation.
Mathematical principles and procedures.
Oral and written communications skills.

Ability to:

Perform complex accounting clerical duties involved in the preparation and maintenance of financial records and reports for financial aid, student services, fiscal services, bookstore and cashiering functions.
Interpret and explain the District’s accounting policies and procedures in an assigned area.
Prepare and maintain a variety of accounting and statistical reports.
Analyze, monitor, prepare and enter necessary corrections, adjustments or revisions to a variety of payroll records and reports.
Process and record accounting transactions accurately.
Compare numbers and detect errors efficiently.
Meet critical deadlines while working with frequent interruptions.
Understand and follow oral and written directions.
Operate office equipment including computers and supporting word processing, spreadsheet and database applications.
Work with and exhibit sensitivity to and understanding of the diverse racial, ethnic, disabled, sexual orientation, and cultural populations of community college students.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.

ESSENTIAL DUTIES

Prepare, schedule, index and file bills, vouchers and other records.
Perform duties related to the preparation of student related records and reports; collect and reimburse student fees.
Collect and deposit various student fees and District monies; reconcile cash receipts and bank statements; prepare appropriate paperwork and distribute checks.
Maintain journal accounts; perform a variety of complex computations; verify, balance and make appropriate corrections; post data and maintain account balances as necessary.
Audit invoices for payment and resolve discrepancies; monitor and maintain accurate accounts and keep payables current; calculate and process retroactive manual or specialty warrants.
Verify, balance and adjust accounts; post and reconcile expenditures and income accounts; reconcile bank statements; balance subsidiary ledgers.
Assist students, staff and faculty at the counter and respond to question, problems and concerns related to an assigned accounting function; collect and process student registration fees, drop fees, hold fees, returned checks and club accounts; adjust and clear student accounts according to established procedures.
Prepare cash drawers and change boxes for registers, book buyback and refunds for both main campus bookstore and off-site locations; assist with reconciliation of cash register, buyback and cash fund recaps.
Provide information to District personnel regarding various accounts and related information.
Perform a variety of complex computations; operate computer terminal to input financial data.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

This is a non-telecommuting position.

Environment: Work is performed primarily in a standard office setting with frequent interruptions and distractions; extended periods of time viewing computer monitor; possible exposure to dissatisfied individuals.

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.

Vision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction.

TENTATIVE TIMELINE: Any application received after the initial screening deadline is not guaranteed a review.

May 19-June 8, 2025-Position advertised; District receives applications
June 8, 2025-Initial screening deadline for guaranteed consideration. Position is open until filled.
June 9-20, 2025-Reviewing of applications.
June 23-27, 2025-Search Committee interviews candidates
July, 2025-Tentative employment start date pending Governing Board approval.

Job Details

Senior Account Clerk

About the Role: