ACADEMIC ADMINISTRATIVE ASSISTANT

OPEN RECRUITMENT
12-MONTH ELIGIBILITY LIST
Salary Range 33: $66,813.12 - $82,330.20 Annually
CURRENT VACANCY: 100%, 12 MONTHS
*Applications will only be accepted from May 28th, 2025, at 8 am, to May 30th, 2025, at 5 pm.* Closing Date is May 30th, 2025.

*Proof of required documents, such as degree or transcripts, must be uploaded to the online application at the time of filing. Applications that fail to include all necessary documents will be considered incomplete and will be rejected.

For experience and/or education substitutions, you must attach a statement clearly outlining how your additional experience and/or education covers the minimum requirements and qualifies you to perform the duties of the classification.

A limited number of candidates who best meet the needs of the District will be invited to continue in the examination process. It is important that your responses are clear and concise. Responses that are incomplete or unclear will not receive credit. The Work Experience you list on the application must also include all recent and relevant experience (including volunteer or unpaid work if the duties/responsibilities directly related to the job you are seeking) in order for your application and supplemental application to be considered. Experience is evaluated on the basis of a verifiable 40- hour week, unless specified otherwise. Prorated part-time experience may be acceptable. Successful candidates who pass all parts of the examination process will be placed on the eligibility list* in order of their relative merit as determined by these competitive examinations.

The Counseling Department of the Long Beach Community College District is seeking a highly qualified individual for a current opportunity as an Academic Administrative Assistant! This individual will be responsible for a variety of highly sensitive, confidential, and technical support functions for the Counseling Department and will provide direct administrative support to the Dean of Counseling.

This position falls under Student Services and plays a critical role in supporting both academic operations and student-facing services. In addition to administrative responsibilities, the successful candidate will assist with front-desk coverage, triage student inquiries, and help coordinate events and services that directly support students. This role requires someone who is highly organized, detail-oriented, and equally comfortable behind the scenes and interacting with students, faculty, and staff.

We are looking for someone who has obtained an Associate's degree in a related field and five (5) years of increasingly responsible office administrative experience; or an equivalent combination of training and experience.

The successful candidate will need to:

• be adaptable and flexible

• be a creative problem solver • exhibit strong customer service and interpersonal (soft) skills, with a student-centered approach

• demonstrate excellent business communication, project management, and organizational abilities

• have the ability to build rapport with students, faculty, and staff across the District

• provide high-quality front-facing support in a dynamic, fast-paced Counseling environment

If this describes you, we encourage you to apply for the opportunity to join the innovative and talented LBCC team!

AT-A-GLANCE POSITION INFORMATION

Type of position: Full time (40 hours/week)
Position Status: Permanent
Schedule: Monday-Friday, 8:00am - 5:00pm.
Location: Will support both campuses, but could be located at either the Liberal Arts Campus (LAC) or Pacific Coast Campus (PCC)
Salary: Range 33, $66,813.12 - $82,330.20 Annually
*Eligibility list: Will be valid for 12 months once approved or ratified by the Personnel Commission. We reserve the right to use the established eligibility list for vacancies (permanent and temporary) in this classification as well as related classifications
Benefits: The District provides an excellent and comprehensive benefits package. Please refer to the Benefits tab for more details.

For further information on the position or application process, please contact (562) 938-4573.(Update phone number based on recruiter.)

ABOUT LONG BEACH CITY COLLEGE:

Long Beach City College is committed to providing equitable student learning and achievement, by delivering high quality educational programs and support services to our diverse communities. Long Beach City College currently has the privilege of serving approximately 34,798 students, the majority of whom are students of color. Long Beach City College is a Hispanic serving institution, and of our student population 59% are Hispanic/Latinx, 14% are White, 12% are Black/African American, 10% are Asian & Filipino, 5% are multi-ethnic, and 1% are Pacific Islanders. An ideal candidate will demonstrate cultural competency in serving the diverse academic, socioeconomic, gender identity, sexual orientation, racial, and cultural backgrounds of community college student populations, including students with differing abilities. For more information on our college demographics please click here:https://www.lbcc.edu/pod/college-facts.

Long Beach City College is committed to empowering our students to become active, ethical participants in their learning, as well as in the democratic structures that give them voice and agency in shaping their society and world. In an environment that is caring, supportive, and inclusive, LBCC promotes equitable learning and educational achievement by delivering innovative, high-quality degree programs, certificate programs, holistic support services, and leading-edge workforce preparation for our diverse communities.

Please check out the LBCC mission and values and other strategic initiatives below to learn more.

Duties

GENERAL PURPOSE
Under general supervision, performs a variety of highly sensitive, confidential and technical support functions for an academic division and confidential administrative support for an academic Dean; and performs related duties as assigned.

DISTINGUISHING CHARACTERISTICS
Academic Administrative Assistants are responsible for independently providing complex and responsible specialized administrative support functions for an academic School of the District, requiring detailed knowledge of District policies, practices, procedures and computer systems applicable to class scheduling and related functions. Incumbents are also responsible for performing a variety of difficult, sensitive and confidential administrative support duties for an academic Dean.

Academic Administrative Assistant is distinguished from Senior Administrative Assistant in that the focus of incumbents in the former class is on providing specialized administrative support such as scheduling classes and calculating faculty pay loads/contracts.

For the full position description, please click here Academic Administrative Assistant.

Qualifications

Education, Training and Experience:

An Associate's degree in a related field and five (5) years of increasingly responsible office administrative; or an equivalent combination of training and experience.

Meeting the minimum requirements of the position does not guarantee advancement in the selection process. Candidate qualifications will be assessed to determine those who meet and exceed requirements, and are deemed most competitive amongst the applicant pool to proceed.

Additional Information

APPLICATION AND SELECTION PROCESS:
To be considered a candidate for this position, all materials required should be received by the Long Beach City College Office of Human Resources by the closing date. Incomplete or late applications will be disqualified from further consideration. Qualified candidates will be notified in writing if they are moving forward in the selection process.

Application Process:

Submit a completed online application through NEOGOV that reflects how and why you are a highly qualified applicant. All portions of the application must be entirely filled out to be considered for this position. A limited number of candidates who best meet the needs of the District will be invited to continue in the examination process. It is important that your responses are clear and concise. Responses that are incomplete or unclear will not receive credit. The Work Experience you list on the application must also include all recent and relevant experience (including volunteer or unpaid work if the duties/responsibilities directly related to the job you are seeking) in order for your application and supplemental application to be considered. Experience is evaluated on the basis of a verifiable 40- hour week, unless specified otherwise. Prorated part-time experience may be acceptable. Successful candidates who pass all parts of the examination process will be placed on the eligibility list* in order of their relative merit as determined by these competitive examinations.
If the position requires a college degree, transcripts or copy of a diploma, the required document must be attached at the time of application. Unofficial transcripts are accepted during this phase. Proof of education for degrees or units outside the United States must include proof of educational equivalency. For experience and/or education substitutions, please make sure to attach a statement clearly outlining how your additional experience and/or education covers the minimum requirements and qualifies you to be considered for this position.
If you participate in and fail any examination segment, you must wait a period of 90 days (~3 months) to test again for the same classification

Selection Process:

The following examination segments are pass/fail and may be utilized during the selection process:

screening of the applicant's training, background, and experience
scored evaluation of responses on a supplemental application/ subject matter expert (SME) review. *** Please answer each question thoroughly as they will be read and scored by SMEs***

Test parts are determined by the size and competitiveness of the candidate pool.

*** PLEASE NOTE: The District reserves the right to utilize a flexible pass point (cut-off score) on any test part to meet the staffing needs as determined by the District. Applicants that most closely meet the needs of the District will proceed with the recruitment process. ***

DISABILITY ACCOMMODATIONS

Individuals who require reasonable accommodations in the Application or Examination Process in accordance with ADA should notify the Human Resources Office at least 5 (five) days prior to the closing date, by calling (562) 938-4372 or emailing careers@lbcc.edu.

THE LONG BEACH COMMUNITY COLLEGE DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER

The Long Beach Community College District is committed to the principles of equal employment opportunity and equity-minded hiring practices. It is the District's policy to ensure that all qualified applicants for employment and employees have full and equal access to employment opportunities and are not subject to discrimination in any program or activity of the District on the basis of ethnic group identification, language, accent, citizenship status, race, color, ancestry, national origin, age (40 and over), sex, gender (including pregnancy, childbirth, breastfeeding or related medical conditions), religion, creed, sexual orientation, gender identity, gender expression, parental status, marital status, military or veteran status, physical or mental disability or medical condition, genetic information, or on the basis of these perceived characteristics.

Transfer Requests for current LBCC Employees:

District employees may request to transfer by completing the Transfer Request Form (Download PDF reader)(Download PDF reader)

Ancestral Land Acknowledgement
Long Beach City College acknowledges our presence on the traditional ancestral land of the Gabrielino/Tongva peoples. This land remains unceded territory. We acknowledge the painful history of genocide and forced removal from this territory. Long Beach City College honors and respects the Gabrielino/Tongva ancestors and their connection to this land.

Job Details

Academic Administrative Assistant

About the Role: