Human Resources Specialist
Ohlone College

Salary: $79,582.00 - $101,573.00 Annually
Job Type: Full-Time
Division: Human Resources
Opening Date: 05/05/2025
Location: Fremont Campus
Job Number: 202300145
Department: Human Resources
Bargaining Unit: Unrepresented

Ideal Candidate Statement
The ideal candidate will be a highly organized and detail-oriented professional with a foundation in Human Resources principles, particularly in professional development, recruitment, employee training and events. They will possess demonstrated experience in coordinating professional development programs, providing technical guidance on HR policies and procedures, and effectively supporting the full recruitment lifecycle. This individual will be adept at collaborating with diverse stakeholders, managing resources efficiently, and communicating clearly and professionally with all levels of the college community. A commitment to fostering a culture of continuous learning, promoting diversity, equity, and inclusion, and providing exceptional customer service is essential.

Position Description
Under the general direction of the Administrator/Manager, this position includes complex technical and paraprofessional responsibilities within Human Resources program areas, specifically focusing on professional development, employee training, and recruitment. Key responsibilities include the comprehensive coordination and maintenance of the District's professional development offerings, as well as providing integral support to recruitment activities. This involves the effective management of associated resources, the logistical coordination of related events, and the dissemination of clear and timely communication regarding professional development initiatives and recruitment processes. Furthermore, the incumbent is expected to deliver a high standard of customer service to students, staff, faculty, and the general public.

Duties and Responsibilities

Under direction of the Administrator/Manager, coordinate, plan, and organize the development and implementation of professional development goals, objectives and priorities; recommend and implement professional development policies and procedures.
Serve as a technical resource to employees regarding professional development, recruitment, employee training; respond to inquiries and provide technical and detailed information concerning related laws, codes, rules, regulations, practices, policies and procedures.
Collaborate with professional development committees in setting professional development priorities, identifying professional development needs, and in designing and directing professional development programs for all District employees.
Coordinate and assist with the preparation of proposals, plans, and applications for funding and other resources.
Assist with the implementation of professional development plans that integrates employee onboarding and employee engagement.
Assist with the development, implementation, and coordination of training and support programs for District employees, conducting ongoing needs assessments, and evaluating the success of training and support programs for effectiveness.
Create and maintain training catalogs for District employees.
Develop a comprehensive communications plan to engage campus constituencies in professional development activities.
Support and advance the campus culture of diversity, equity and inclusion amongst the employees through professional development that is aimed at building capacity amongst all levels of employees.
Perform a variety of specialized duties in the recruitment, screening, selection, and processing of new personnel; assure related activities comply with established laws, codes, rules, regulations, policies and procedures.
Prepare job bulletins, announcements and recruitment information; schedule interview appointments; extend employment offers; inform applicants of rejection as directed.
Conduct orientation for members of hiring committees; instruct committee members in the on-line screening process and provide assistance throughout the recruitment process; interpret and review hiring policies; prepare detailed and statistical reports and orientation packets.
Serve as Equal Employment Opportunity representative for assigned recruitments; ensure compliance with State and Federal EEO laws and District hiring policies; monitor applicant screening process; verify screening sheets for accuracy in consultation with the committee chair.
Input a variety of employee information into an assigned computer system; maintain automated employee files and records; generate a variety of computerized lists and confidential reports as requested; evaluate all reports for integrity and accuracy of data.
Assist in the development, implementation and evaluation of human resources policies, standards and procedures to enhance departmental efficiency; develop forms and documents to meet departmental needs; research a variety of personnel information and requirements as needed.
Conduct and/or assist with new hire orientations for new personnel; meet with new employees to explain District policies and contract provisions; prepare and input new information into the HRIS database; audit and distribute required information to payroll and other appropriate personnel.
Interpret human resources policies and procedures; respond to requests for information and assistance from employees, outside agencies and the public; answer questions regarding the nature of employment vacancies within the District.
Participate in job fairs; travel to various locations to represent the District in the recruitment of potential academic and classified positions; set up District display and tables; respond to questions and inquiries from the public and provide appropriate employment information.
Prepare word processing documents such as agendas, forms and correspondence related to assigned activities; assemble packets for various committee meetings; prepare and maintain a variety of narrative and statistical reports as necessary.
Assist with human resources related workshops, activities, and events.
Perform other related duties as assigned.

Knowledge Of

Fundamental principles and practices of human resource administration including professional development, recruitment, and equal employment opportunity practices.
Office procedures, methods, and equipment including computers and applicable software applications such as word processing, Excel functions, spreadsheets, and databases.
Principles and procedures of confidential record keeping and filing.
Principles of business letter writing and basic report preparation.
Pertinent federal, state, and local codes, laws, and regulations pertaining to human resource employment operations and practices.
Principles and practices of personnel organization and management.
Policies, procedures and organizational practices of government agencies and community colleges.
Oral and written communication skills.
Interpersonal skills using tact, patience and courtesy.

Ability To

Develop and implement professional development programs and activities.
Perform a variety of specialized duties in the recruitment, screening, selection, and processing of new personnel.
Provide technical training, information and assistance to others concerning employment laws, policies and procedures.
Screen and process employment applications and other related documents.
Ensure proper completion and verify accuracy of various employment forms and hiring documents.
Interpret and apply applicable federal, state, and local laws, codes, and regulations.
Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.
Establish and maintain cooperative and effective working relationships.
Communicate clearly and concisely, both orally and in writing.
Work confidentially with discretion as part of a customer-directed, productive work team.

Minimum Qualifications
A bachelor’s degree in human resources, public administration, business administration, organizational management, or related field;

AND

Two years of clerical and technical experience in the human resources field, preferably in a community college district;

AND

Commitment to community college goals/objectives of being an equity-based and anti-racist institution, and providing quality programs and services for culturally, socio-economically, ethnically, and academically diverse students and students with disabilities; personal qualities to work effectively and with sensitivity in a multicultural environment; awareness of and commitment to the needs of non-traditional and/or re-entry students with diverse abilities and interests;

AND

Must have evidence of responsiveness to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, as these factors relate to the need for equity-minded practices.

Physical Demands

Hearing and speaking to exchange information and make presentations.
Dexterity of hands and fingers to operate a computer keyboard.
Seeing to read a variety of materials.
Sitting and standing for extended periods of time.
Pushing, pulling, lifting and carrying moderately heavy objects to conduct events.
Walking.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required Application Materials: The below items must be uploaded as attachments for your application to be complete and considered.

Resume/Curriculum Vitae.
A cover letter addressing the listed desirable qualifications and personal/professional qualities.
A list of three (3) professional references including name, position, organization, phone number, email, and relationship to the applicant.
Unofficial copies of all college transcripts. Official sealed transcripts will be required at the time of hire.
Diversity question response: What does it mean to have a commitment to diversity, and how would you apply this commitment as you conduct your responsibilities in this position?

Foreign Transcripts
Transcripts issued outside the United States require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the filing deadline. Here is a list of approved foreign degree evaluations services: http://www.ohlone.edu/org/hr/forms/docs/evaluationofforeigndegrees.pdf (Download PDF reader)

District Statement
Founded in 1967, Ohlone College is named in honor of the early Ohlone People who inhabited the San Francisco Bay Area. Ohlone College is committed to providing a high-quality education to serve our diverse population of over 15,000 students per year. Ohlone College is nationally recognized for our Deaf Studies and Interpreter Preparation programs, and is widely known for our nursing, health sciences, liberal arts, biomedical science, and smart manufacturing programs. As a learning community, we embrace and champion inclusivity, integrity, student expression, global citizenship, and continuous improvement.

Ohlone College is one of the top-ranked community colleges in California, serving the cities of Fremont, Newark, and Union City. Our campuses in Fremont and Newark are centrally located in the East Bay between San Francisco, Oakland, and San Jose. This region is known as a hub of innovation and economic activity, and home to some of the most advanced manufacturing, biomedical research, and clean energy companies in California, including Tesla, Meta, Seagate, and Lam Research.

The main campus in Fremont is located near Interstate 680 at the base of Mission Peak, just south of the historic Mission San Jose, and is the primary gateway to year-round hiking, biking, and hang gliding in the Mission Peak Regional Preserve. The Newark Center for Health Sciences and Technology is located near Interstate 880 in a hub of new residential and commercial development. The two campuses are connected by shuttle to each other and the Warm Springs BART station, which offers convenient access to public transit throughout the Bay Area.

Vision Statement
Ohlone College will be known for inclusiveness, innovation, integrity, engagement, and exceptional student success.

Mission Statement
Ohlone College offers high quality educational and career pathways and personal enrichment courses to serve the diverse needs of all students and the community. Ohlone provides excellent instruction and support services, awards associate degrees and certificates, and promotes university transfer in an inclusive, equitable, and multicultural environment where student learning and achievement are paramount. Ohlone fosters innovation, encourages student expression, and promotes ethical behavior and global citizenship.

EEO Statement
The District is strongly committed to the principles of equal opportunity and to hiring qualified staff who reflect the diversity of our community. The District encourages a diverse pool of applicants and does not discriminate on the basis of sex, race, religious creed, color, national origin, ancestry, age (40 or over), medical condition, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, disability, military and veteran status, pregnancy/childbirth/breastfeeding or related medical condition or any other protected basis in any of its policies, practices, or procedures. The college encourages applications from all qualified applicants. If you have a disability and are in need of special services, equipment, or facilities in order to apply or interview for this opening, please call the Human Resources office at: (510) 659-6088.

Conditions of Employment
Offers of employment are contingent upon Governing Board approval. Employment with Ohlone Community College is not complete or official until applicants meet all pre-employment requirements. All new employees are required to submit official transcripts, proof of freedom from tuberculosis. In addition, you will be required to provide identification and employment eligibility as outlined in the federal “Immigration Reform & Control Act of 1986.” Pre-employment tests and/or medical examinations may be required. Ohlone Community College does not sponsor H1B visas. Employees must sign the Oath or Affirmation of Allegiance and submit fingerprints for CA Department of Justice clearance. Employees must be California residents on their date of hire and for the duration of their employment with Ohlone Community College District.

Immigration Reform & Control Act of 1986
Applicants selected for positions will be required to provide identification and employment eligibility as outlined in the federal Immigration Reform & Control Act of 1986.

*The District reserves the right to modify, rescind, or re-advertise this recruitment at any time*

Job Details

Human Resources Specialist

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