Admissions And Records Specialist

Salary: $25.41 - $31.79 Hourly
Job Type: Full-Time
Job Number: 25-021
Closing: 5/15/2025 11:59 PM Pacific
Location: Throughout Grossmont-Cuyamaca Community College District, CA
Division: District Wide

OVERVIEW & HIGHLIGHTS

The Grossmont-Cuyamaca Community College District is seeking a qualified individual as an Admissions And Records Specialist. The incumbent under the direction of an assigned supervisor, perform complex and technical clerical duties involved in the interpretation of laws, rules and regulations related to residency, veteran programs and international student admissions; perform specialized data processing activities to update the student information system. If this describes you, we encourage you to apply for the opportunity to join the innovative and talented GCCCD team and become a part of this dedicated team in beautiful San Diego County!

***This recruitment will establish an eligibility list valid for 6 months
and will be used to fill current and future vacancies.***

ABOUT US:

Since 1961, the Grossmont-Cuyamaca Community College District has enhanced the quality of East County life by providing a top notch, affordable education. The 1,138-square-mile district includes two colleges, Grossmont and Cuyamaca and we provide high-quality, equitable learning opportunities to eastern San Diego County and beyond. We prepare students to meet changing community and workforce needs, while advancing social justice and economic mobility. We honor equity, diversity and are committed to the principles of equal employment opportunity and foster equity mindedness across our institutions.

WE OFFER GREAT BENEFITS:
Grossmont-Cuyamaca Community College District offers an excellent, fully paid benefits package for eligible employees who are contracted for 20 (twenty) or more hours per week.

Benefits include:

Retirement - CalPERS
Holidays - 19 paid holidays per year
Vacation - Starting at 10 days per year for 12 month employees, increasing with length of service
Sick Leave - 12 paid sick days per year (for 12 working months)
Fully Paid Medical (for employee and dependents)
Prescription Insurance (for employee and dependents)
Fully Paid Dental Insurance (for employee and dependents)
Fully Paid Vision Insurance (for employee and dependents)
And more... (please see Benefits tab above)

Benefit information listed in this recruitment is, to the best of knowledge, accurate. For the most up-to-date and detailed Benefit information, please visit our website at: https://www.gcccd.edu/human-resources/benefits/index.php

ALL ABOUT THE JOB

AT-A-GLANCE POSITION INFORMATION:
***This recruitment will establish an eligibility list valid for 6 months and will be used to fill current and future vacancies.***
Type of position: Full-Time - Monday - Friday

Salary: Range CL-32

$25.41 - $31.79 Hourly

$4,405 - $5,510 Monthly (based on 40 hours per week)

Initial Salary Placement: New employees start at Step A ($25.41 per hour) or B ($26.88 per hour) on the salary schedule.

To view the Classified Employees Salary Schedule for this classification, please click here (Download PDF reader).

QUALIFICATIONS & REQUIREMENTS

EDUCATION:
Graduation from high school or equivalent.

EXPERIENCE:
Increasingly responsible admissions and records experience.

WORKING CONDITION:
Admissions and Records Office environment; subject to constant interruptions and frequent interaction with students, staff and the public. Some light bending and stooping to retrieve files and other documentation; some light lifting at times.

Please click here (Download PDF reader)to view the complete job description.

SUPPLEMENTAL INFORMATION

APPLICATION AND SELECTION PROCESS:

Please read the entire job posting before your application is submitted.
Please allow yourself plenty of time to complete the application and supplemental questions prior to the closing date/time of the posting.
For step-by-step instructions and help to set up your account and apply to this career opportunity, please visit: https://www.governmentjobs.com/home/applicationguide.

APPLICATION PROCESS:

Complete the online application:
- Include all current and previous education completed.
  - Include area of focus/major for any education entries.
- Include all current and previous work history.
  - Do not leave out experience which you think might not be relevant. Please let our recruitment team screen your work history for relevancy.
  - List different positions at the same employer as their own entries with completed duration, duties, and supervisory content/answers.
  - Work history must include the beginning and ending month/year.
Submit required attachments (if any):
- A resume may be attached, but can NOT be substituted for completing work history, education sections, or the supplemental questions of the employment application.
- Additional documents, if any, may/should be attached to the online employment application.
- Application materials with pictures or personal information will render your application incomplete.
- Please upload .doc, .docx, or PDF files. If you are working on Google Docs or Mac files please be sure to save under .doc or PDF for file to upload correctly.
Complete Supplemental Questions:
- Any supplemental questions should be answered thoroughly, clearly, and concisely as the responses provided (along with the entire application package) will be carefully reviewed to determine which candidates will move forward in the recruitment process.
- Incomplete answers to supplemental questions such as "See Resume" or "See Work History" or generic answers such as "I have many years of experience" which do not adequately address the specific content of the question may result in the removal of the application from consideration.

VETERAN'S POINTS:

Veterans not previously employed by the District, with 30 days or more of service who become eligible for appointment by attaining the passing mark established for the examination, shall be allowed an additional credit of five (5) points and disabled veterans shall be allowed an additional credit of ten (10) points, which shall be added to the percentages attained in the examinations by the veterans.
Any applicant who claims veteran's credit must submit Form DD 214 at the time the employment application is submitted. Failure to submit Form DD 214 at the time of application shall result in no veteran's credits being considered or added to any passing score.

ASSESSMENT PROCESS:

The assessment process for this position may include any combination of the following:
- An application screening for initial qualifications
- Supplemental training and experience screening, documentation(s)/ certification(s) screening
- Written examination (Written exams contain proprietary content and are in-person only and cannot be completed remotely.)
- Performance examination (Performance exams are conducted in-person at the same time as the written exam.)
- Oral examination (Oral exams are conducted over Zoom. If you lack reliable computer or internet connectivity, accommodations will be provided in the Personnel Commission office for your participation.)
The District reserves the right to utilize a flexible pass point (cut-off) on any test part to meet the staffing needs as determined by the District.
If you participate in and fail any examination segment, you must wait a period of 90 days (approximately 3 months) to apply/test again for the same classification during a posted recruitment.

CANDIDATE COMMUNICATION:

The Grossmont-Cuyamaca Community College District communicates information regarding the hiring process via email. It is your responsibility, as the candidate, to provide the correct contact information by which to be notified. Please be aware that the District is not responsible for messages blocked by your email service. In an effort to allow our emails through your personal spam filter, you can add the domain@gcccd.edu , domain@schooljobs.com and domain@governmentjobs.com to your safe senders list. Please check your email regularly throughout the recruitment process as you will not receive communications by any other method.

DISABILITY ACCOMMODATIONS:

Applicants who are protected under the Americans with Disabilities Act and who require accommodations for completing the application and/or assessment process should notify the Personnel Commission within two days of the closing date by emailing Personnel.Commission@gcccd.edu. Accommodations provided during the assessment process will end upon the establishment of the eligibility list. Accommodations required for selection interviews must be requested at the time of scheduling the selection interview.

EMPLOYMENT REQUIREMENTS:

Offers of employment are contingent upon successful fingerprint clearance. A processing fee plus Live Scan fee will be required.
Under Federal Law, employers are required to verify that all new employees are eligible for employment in the United States. Prior to appointment to a position, you must present acceptable proof of your identity and authorization to work in the United States.

QUESTIONS?Please email Personnel.Commission@gcccd.edu if you have questions regarding this opportunity.

EQUITY STATEMENT

The Grossmont-Cuyamaca Community College District is committed to the principles of equal employment opportunity. All qualified applicants for employment, as well as District employees, shall have full and equal access to employment opportunities. GCCCD prohibits discrimination, harassment, intimidation, and bullying based on actual or perceived ancestry, age, color, disability, gender, gender identity, gender expression, nationality, race or ethnicity, religion, sex, sexual orientation, or association with a person or a group with one or more of these actual or perceived characteristics.

The district encourages candidates who are equity-minded to apply. GCCCD is a minority-serving, Hispanic-serving institution. We actively seek to attract candidates from minority groups that value equity, diversity, and inclusion. Equity, diversity, and inclusion are built into the culture at GCCCD, and are an essential component of the work that we do. GCCCD is committed to racial and socioeconomic diversity as it is a reflection of our student population and we strive to hire candidates that share this commitment.

GCCCD is an Equal Employment Opportunity and Title IX employer.

For more information, please contact:

Michael Salvador, Equity, Equal Opportunity & Title IX Officer

Grossmont-Cuyamaca Community College District

8800 Grossmont College Drive

El Cajon, CA 92020

To apply, please visit https://www.schooljobs.com/careers/gcccd/jobs/4917015/admissions-and-records-specialist

jeid-5dbecc8408b7db48a61b63703fbcab89

Copyright 2025 Jobelephant.com Inc. All rights reserved.

Posted by the FREE value-added recruitment advertising agency

Job Details

Admissions And Records Specialist

About the Role: