Administrative Assistant III, Theatre Arts & Fashion

Santa Rosa Junior College

Salary: $6,249.00 - $7,599.00 Monthly

Job Type: Classified

Job Number: 21-01467

Location: Santa Rosa, CA

Department: Dean Arts & Humanites

Closing: Continuous

Description

FIRST APPLICATION REVIEW DEADLINE: May 13, 2025

Position is open until filled. Completed applications received by the application review deadline will be given priority consideration. It is the candidate's responsibility to be sure that ALL required materials noted under the application procedures section of this job announcement are submitted.

TENTATIVE TIMELINE
The following timeline dates are tentative and subject to change, as determined by the Screening and Interviewing Committee.

First Round of Interviews: Week of 5/19/25
Finalist Interviews: 6/4/25
Desired Start Date: 7/28/25

COMPENSATION AND BENEFITS:

Salary Range: $6,249.00 -$7,599.00 per month (24/25 Classified Salary Schedule); maximum initial placement at mid-range, which is $6,891.00 per month (placement within this range is based on assessment of previous experience as documented in application materials). An additional 2% compensation will be added to the base salary for an earned doctorate degree.
Fringe Benefits: The District offers a competitive health & benefits package for employees and eligible dependents. You can learn more on our Benefits page.
Leave/Holiday Time: Full-time classified Unit members earn 8 hours of sick leave and start off accruing hours of vacation for each month worked (accrual rate increases after first year of employment and rates are pro-rated for part-time employees). Employees are also compensated for holidays recognized by the District (18 holidays/year, pro-rated for part-time employees).
Retirement: Santa Rosa Junior College is a CalSTRS and CalPERS employer. Eligibility will be determined based on the regulations established by both agencies.

SCOPE OF POSITION:
Under general direction, provides complex administrative assistance and office management support for assigned area(s) including fiscal management, customer relations, or other specialized services. Collects, maintains, and analyzes complex and/or confidential data. Prepares comprehensive reports or other documentation and provides resources to support departmental initiatives, processes, and operations, including designing and maintaining web pages. Supervises, trains, and organizes the work of student and short-term, non-continuing employees. May serve as a lead worker to other classified staff in the area.

This is a regular, full-time (1.0 FTE), 12-month, classified position. The tentative work schedule will be Monday through Friday from 8:00 a.m. to 5:00 p.m. This position is contingent upon funding and Board approval.

DISTINGUISHING CHARACTERISTICS:
The Administrative Assistant III classification is distinguished from the Administrative Assistant II by performing administrative/clerical support duties for a large complex area/department or multiple programs or departments with increased level of independence and initiative expected and complexity of problem solving needed. Incumbents are expected to interpret and apply policies, procedures, and regulations and communicate them to others. Monitors multiple budgets and participates in budget development.

Key Duties and Responsibilities

Examples of key duties are interpreted as being descriptive and not restrictive in nature. Incumbents routinely perform approximately 80% of the duties below.

Assists students, staff, and the public; researches issues, recommends solutions and resolves conflicts, and refers to the appropriate area(s) as needed; serves as primary point of contact for assigned area(s).
Coordinates complex administrative tasks within assigned area(s).
Interprets and implements District policies and procedures for faculty, staff, students, and the public related to the assigned area(s). Initiates and implements changes in work processes and procedures.
Prepares reports, correspondence, forms, agendas, faculty evaluations, directories, and spreadsheets. Compiles information for and tracks faculty and other evaluations. Proofreads documents for accuracy, completeness, and conformity to established formats. Designs and creates, forms and marketing and informational materials.
May train faculty in preparation of creating curriculum outlines. May coordinate submission of curriculum documents according to Title V and District guidelines.
Coordinates activities for programs, meetings, conferences, and District-wide events or projects. May attend meetings, take notes, and prepare minutes.
Compiles, maintains, and assists in developing budgets; monitors multiple program(s)/activity budgets and reconciles records and budgets. Facilitates purchasing processes, including researching vendors, preparing requisitions, contracts and budget transfers; tracks orders. Provides budget assistance, such as account coding information, to faculty and staff.
May initiate and track schedule changes, troubleshoot and resolve scheduling issues and assist with schedule development. May monitor enrollment and faculty loads.
Develops and maintains detailed spreadsheets and databases; maintains statistical records and confidential files for department(s) or area(s).
Designs, develops and modifies department webpages. Coordinates with appropriate areas/departments to implement changes to online content.
May supervise and direct the work of student employees.
May serve as lead worker to other classified staff and short-term, non-continuing (STNC) employees in the area.

KNOWLEDGE OF:

Current office methods and practices including filing, proofreading, formatting, report writing, advanced bookkeeping, and fiscal management.
Proper English usage, spelling, vocabulary, and grammar.
Proper reception and telephone etiquette.
Basic web accessibility tools and document remediation.
Relevant local, state, and federal rules and regulations, programs, policies and procedures.
Applicable technology usage, including standard office productivity software and other appropriate technology.

ABILITY TO:

Compose, proof, and edit correspondence and reports.
Perform complex mathematical calculations.
Maintain detailed records and compile statistical information.
Apply District policies and procedures.
Collaborate productively and cooperatively with individuals and groups both internally and/or externally.
Communicate effectively, both orally and in writing.
Exercise appropriate judgement in interactions with others and with work processes.
Interact with the public in a helpful, courteous, and professional manner.
Demonstrate sensitivity to, and respect for, a diverse population.

Minimum Qualifications

Candidates/incumbents must meet the minimum qualifications as detailed below, or file for equivalency. Equivalency decisions are made on the basis of a combination of education and experience that would likely provide the required knowledge and abilities. If requesting consideration on the basis of equivalency, an Equivalency Application is required at the time of interest in a position (equivalency decisions are made by the supervising administrators, in coordination with the department where the vacancy exists, if needed.)

EDUCATION:
Associate degree required.

EXPERIENCE:
3+ years of related experience in administrative support or office management.

SANTA ROSA JUNIOR COLLEGE COMMITMENT:
All classifications require a commitment to the District's Vision, Mission, Values, Goals and Objectives as articulated in the Strategic Plan.

Preferred Qualifications:

Experience working with Excel and budgeting
Strong organizational skills
Experience with box office ticketing systems

Application Procedures

To be considered for this associate faculty pool, applicants must provide the following:

A completed Santa Rosa Junior College/GovernmentJobs.com Employment Application and responses to Agency-wide Questions.

Contact information (phone number and email address) for three professional references. One reference must be from a current or previous supervisor.

A brief cover letter.

Current resume.

A written response to the diversity supplemental question.

Copies of transcripts of all college-level coursework. Transcripts must state that the Degree(s) has been conferred or awarded.

If transcripts are from an institution outside of the United States, applicant must provide a formal evaluation by a credential evaluation service accredited by the National Association of Credential Evaluation Services of their international degree(s) at the time of application. For further details on SRJC requirements on Foreign Degrees, please see Foreign Degree Requirements.

If you do not possess minimum qualifications as noted under the Minimum Qualifications Section above, you must complete and attach the Classified Equivalency Application (Download PDF reader)(Download PDF reader)and supporting documents, including narrative synopsis, to your employment application.

PLEASE SUBMIT ONLY MATERIALS REQUESTED.

CONDITIONS OF EMPLOYMENT

Successful applicants must provide proof of eligibility to work in the United States.

Successful completion of background check including Live Scan and Tuberculosis (TB) assessment/screening.

If selected for the position, official transcripts must be submitted prior to employment.

Must be willing to work on-site as determined by the department (the Sonoma County Junior College District does not offer remote only' assignments).

Candidate(s) selected for the position will need to successfully pass a pre-employment physical examination as a condition of employment (at the District's expense).

Within 6 months of employment, must complete required District trainings on topics such as Sexual Harassment and Abusive Conduct Prevention, and Title IX.

A current (within the last 6 months) DMV Driver's Record report verifying an acceptable driving record and possession of a Class C Driver's License.

ADDITIONAL INFORMATION

Sonoma County Junior College District will not sponsor any visa applications.

Applicants must be available for interviews at Santa Rosa Junior College at no cost to the District.

Applicants who have disabilities may request that accommodations be made to complete the selection process by contacting the Office of Human Resources directly at (707) 527-4954.

Clery Report: Crime awareness and security information are available from District Police. (Public Law 101-542). The Clery Report can be found here.

An applicant who attempts to contact individual Board members or members of the screening committee with the intent of influencing the decision of the committee or the Board, will be disqualified. General inquiries regarding the position and/or District employment should be directed to the Human Resources Department.

ABOUT THE SONOMA COUNTY JUNIOR COLLEGE DISTRICT
Santa Rosa Junior College (SRJC) is a public single college district located in Sonoma County, California and serves the County of Sonoma and portions of Marin and Mendocino counties. Sonoma County is rich in history, beauty, and culture and is an excellent choice for a place to live and work. The District is designated as a Hispanic-Serving Institution, reflecting the great responsibility to the educational attainment and economic well-being of the surrounding community. The District prides itself on being an inclusive, diverse, and sustainable community that fosters the growth and development of its students, faculty, and staff. SRJC is a unique institution in a unique environment. SRJC serves approximately 22,000 students each semester and is committed to inclusion, diversity, equity, anti-racism, and accessibility.

Santa Rosa Junior College has been an integral part of the Sonoma County community and its rich history, beauty and culture for more than 100 years. The District has two campuses, located in Santa Rosa and Petaluma, California, two centers, a Public Safety Training Center located in Windsor, California, and the Robert Shone Agricultural Center located in Forestville, California, and SRJC Roseland in Southwest Santa Rosa. Students may choose from over 100 associate degree majors and certificate programs, complete courses toward the first two years of a bachelor's degree program or pursue courses for other professional or personal reasons.

Please see the following Online Resources to learn more about SRJC:

Office of the President

Student Services

Accreditation

SRJC Factbook

District Mission, Vision, & Values

SRJC Strategic Plan

Non-Discrimination
The Sonoma County Junior College District does not discriminate on the basis of race, religious creed, color, national origin, ancestry, ethnic group identification, physical disability, mental disability, medical condition, genetic condition, marital status, sex, gender, gender identity, gender expression, genetic information or sexual orientation in any of its policies, procedures or practices; nor does the District discriminate against any employees or applicants for employment on the basis of their age. This non-discrimination policy covers admission, access and treatment in District programs and activities--including but not limited to academic admissions, financial aid, educational services and athletics--and application for District employment.

The Sonoma County Junior College District is an equal opportunity employer.

For more information about Title IX, please refer to District Board Policy 3433 and Administrative Procedure 3434, which outlines our commitment to proactive measures in preventing sexual harassment and ensuring a respectful and inclusive community for all.

To apply, please visit https://www.schooljobs.com/careers/santarosajc/jobs/4911329/administrative-assistant-iii-theatre-arts-fashion

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Job Details

Administrative Assistant III, Theatre Arts & Fashion

About the Role: