Assistant Business Systems Analyst, Admissions & Records
MiraCosta College

For full details and to apply, go to https://jobs.miracosta.edu/postings/4584

Assignment Category: Regular Position

Position Details: One regular, full-time, overtime-exempt position, 40 hours per week, 12 months per year on the San Elijo Campus. This position is funded through Student Success and Support Program (SSSP) grant-funding; the grant funding currently has no end date. The regular work schedule will be 8:00 am - 4:30 pm, Monday through Friday, with some flexibility to start earlier or later. Remote work is possible for up to 3 days per week after successfully completing the initial training period and at the discretion of the supervisor. The person selected for this position will be subject to assignment to any district facility during any hours of operation.

The first-level interviews with the screening and interview committee will be conducted via Zoom. The second-level interviews may be in person or via Zoom.

Compensation:

Annual Compensation: $79,280 or $83,602 (step 1 or 2)
Total Annual Compensation: $130,763 or $136,254 (step 1 or 2)

"Annual Compensation" is based on salary range 25, step 1 or 2 on the 2024-25 classified salary schedule. Initial step placement will be determined based on directly related experience, with annual salary step increases up to step 5. In addition, after five years of district service, employees earn a longevity stipend that increases over time.

"Total Annual Compensation" includes annual salary, the district's average annual health and welfare benefit cost, and the district's retirement contributions (CalPERS).

Basic Function:
Under general supervision, support the evaluation, design, development, testing, documentation, and ongoing maintenance of applications within the College's enterprise systems. Provide technical assistance and training to users on the effective operation and functionality of applications such as Ocelot, DegreeWorks, and CCCApply. Write and execute queries to generate customized reports and data sets that meet the diverse needs of users and responsible for reporting to the National Student Clearinghouse. Assist in preparing annual audits related to admissions and records to ensure compliance with state and institutional policies. Perform related duties as assigned.

Essential Duties & Responsibilities:
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to this class.

1. Exhibit an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, gender identity, sexual orientation, and ethnic backgrounds of community college students, and employees, including those with physical or learning disabilities, and successfully foster and support an inclusive educational and employment environment.

2. Work with users, Business Systems Analysts, and others to define, document, and analyze business requirements and processes and recommend effective technology solutions; work closely with users to define and analyze business and operational problems and develop procedural and reporting changes to complement technology solutions.

3. Write and/or participate in preparing user documentation, written procedures, training guides, manuals and materials on system functionalities and operations for users and support staff; create test scripts and work with users on acceptance testing of application software and interfaces to ensure appropriate functionality, efficient performance, data integrity and effective interfaces with other applications; work with Business Systems Analysts and Application Developers to analyze problems identified during testing and develop required system fixes, changes or corrections.

4. Participate in providing training to end users on the use of applications; meet with users to provide information on system changes and address questions or issues; conduct or coordinate training sessions; train users on system operations and setup and execution of specific processes; evaluate training programs to ensure their effectiveness in meeting goals and objectives.

5. Create and modify queries and design custom reports and reporting tools to meet user data and reporting needs.

6. Analyze, troubleshoot and resolve applications problems and errors; ensure system work- flows are operating correctly; troubleshoot workflow problems and operating bottlenecks; take action or refer more complex problems to Business System Analysts and others for analysis and resolution; answer technical questions and guide users on system functionalities and methods for correcting problems.

7. Participate in evaluating potential software solutions, including off-the-shelf and open-source components and system architectures to ensure district business requirements are met; interact with vendors and attend vendor training as needed.

8. Assist user teams with special projects such as system upgrades and system implementations; under guidance, evaluate and make recommendations on requests for software enhancements; participate in translating user expectations into technical specifications for enhancements and customizations; consult with other district staff on proposed business process changes.

9. Provide support on MIS/state/federal reporting requirements by assembling information, verifying accuracy, inputting and/or overseeing the input of information into various system databases, and staying current with new requirements; if new requirements are needed, ensure all technology is updated accordingly.

Other Duties:
1. May act as project lead for small to medium-sized projects.

2. Participate in various project team activities, tasks, and meetings.

3. Attend and participate in professional group meetings; stay abreast of current trends and innovations in the field of information systems.

4. Perform related duties as assigned.

Education & Experience:
To be eligible for this position, you must meet and provide evidence of the following minimum qualifications -
Graduation from an accredited four-year college or university with a bachelor's degree in management information systems, computer science, business administration, or a related field, and one year of related work experience; OR

Graduation from an associate degree program and two years of progressively responsible experience involving information systems analyses, troubleshooting complex software applications, developing recommendations for systems improvement, or participating in system implementations; OR

An equivalent combination of training and experience.

NOTE: For work experience, one "year" is defined as equivalent to 40 hours per week for 12 months, or at least 2,080 hours.

Desirable Qualifications:
1. Experience supporting student records, online admissions applications, degree audits, and/or transfer credit systems.

2. Experience working with PeopleSoft.

3. Experience with reporting using SQL or PS Query.

Posting Number: S24/25067P
Human Resources Contact Information: jobs@miracosta.edu or 760.795.6854
Job Close Date: Open Until Filled
First Screening Date: The submission deadline for the first screening of applications is Monday, May 12, 2025. Applications will continue to be accepted until the position is filled.

Diversity, Equity & Inclusion
MiraCosta College is an Equal Opportunity Employer and is committed to providing an educational environment that affirms and supports diversity in its faculty, staff, and administration, and promoting an environment of inclusion. The college's commitment to inclusion, diversity, equity, and accessibility is expressed in the policy found at https://www.miracosta.edu/office-of-the-president/board-of-trustees/docs/3400BP-Inclusion-Diversity-Equity-Accessibility.pdf. Click on the following link to view the IDEA website: https://www.miracosta.edu/office-of-the-president/idea/index.html.

MiraCosta College is committed to creating a racially just campus climate. Individuals and their diverse cultures and identities are welcomed, nurtured, and validated. MiraCosta College takes institutional responsibility for closing the equity gap for disproportionately impacted populations including Latinx and Chicanx communities, Black and African American communities, Native Hawaiian and Pacific Islander communities, Native American communities, lesbian, gay, bisexual, trans, queer/questioning, intersex, and asexual (LGBTQIA+) communities, veteran communities, former foster youth, adult students, and students from low socioeconomic statuses. MiraCosta will continue to serve all constituents with values rooted in equity, diversity, inclusion, and community. MiraCosta College's Mission, Vision, Commitment, and Institutional Values & Goals can be viewed at https://www.miracosta.edu/office-of-the-president/docs/mccmissionstatement.pdf.

The college was designated as a Hispanic Serving Institution (HSI) in 2013. This significant recognition acknowledges our institution's continuous efforts to support the academic performance and unique needs of Latinx students, many of whom are attending college for the first time or are first-generation. We are a veteran and military supportive institution and an Achieving the Dream Leader College. The successful candidate will join a campus that exhibits its dedication to all students and faculty through offering robust, culturally-responsive events, including speaker series dedicated to heritage month events through the Social Justice and Equity Center.

About MiraCosta College
MiraCosta College is one of California's 115 public community colleges. The district operates two campus sites and two centers, and offers a robust online education program. Situated between San Diego and Los Angeles, MiraCosta College benefits from multicultural influences and cultural opportunities. Both students and staff enjoy a friendly atmosphere and the feeling that we are all here to help one another. MiraCosta College is an Equal Opportunity Employer with a commitment to diversity, equity, and inclusion. For more details, please visit our website at https://www.miracosta.edu/office-of-the-president/board-of-trustees/_docs/3400BP-Diversity-Equity-Inclusion.pdf

Job Details

Assistant Business Systems Analyst, Admissions & Records

About the Role: