Scheduling Specialist

Santa Rosa Junior College

Salary: $7,076.00 - $8,602.00 Monthly

Job Type: Classified

Job Number: 21-01474

Location: Santa Rosa, CA

Department: Dean Curriculum & Educational Support Services

Closing: 5/1/2025 11:59 PM Pacific

Description

FIRST APPLICATION REVIEW DEADLINE: 5/1/25

Position is open until filled. Completed applications received by the application review deadline will be given priority consideration. It is the candidate's responsibility to be sure that ALL required materials noted under the application procedures section of this job announcement are submitted.

TENTATIVE TIMELINE
The following timeline dates are tentative and subject to change, as determined by the Screening and Interviewing Committee.

First Round of Interviews: Week of 5/12/25
Finalist Interviews: Week of 6/2/25
Desired Start Date: Week of 6/23/25

COMPENSATION AND BENEFITS:

Salary Range: $7,076.00 - 8,602.00 per month (24/25 Classified Salary Schedule); maximum initial placement at mid-range, which is $7,802.00 per month (placement within this range is based on assessment of previous experience as documented in application materials). An additional 2% compensation will be added to the base salary for an earned doctorate degree.
Fringe Benefits: The District offers a competitive health & benefits package for employees and eligible dependents. You can learn more on our Benefits page.
Leave/Holiday Time: Full-time classified Unit members earn 8 hours of sick leave and start off accruing hours of vacation for each month worked (accrual rate increases after first year of employment and rates are pro-rated for part-time employees). Employees are also compensated for holidays recognized by the District (18 holidays/year, pro-rated for part-time employees).
Retirement: Santa Rosa Junior College is a CalSTRS and CalPERS employer. Eligibility will be determined based on the regulations established by both agencies.

SCOPE OF POSITION:
Under general supervision, develops and maintains class schedules, instructor loads, and room use for all courses and course related events. Produces schedule of classes for use by students and college departments. Serves as a technical resource to faculty, administrators, and classified staff.
This is a regular, full-time (1.0 FTE), 12-months per year, classified position. The tentative work schedule will be Monday through Friday from 8:00am - 5:00pm. This position is contingent upon funding and Board approval.

Key Duties and Responsibilities

KEY DUTIES AND RESPONSIBILITIES:

Examples of key duties are interpreted as being descriptive and not restrictive in nature. Incumbents routinely perform approximately 80% of the duties below.

Develops and implements timelines and calendars and assists with the maintenance of District-wide development of the schedule of classes. Establishes dates for collection of data from department chairs and deans. Assigns classes to rooms.
Interprets and encodes data into scheduling database regarding changes to course sections, including faculty changes, day and time changes, budget code changes, room changes, etc.
Audits schedule development proofs and schedule change forms, confirming for accuracy and compliance with various rules and regulations.
Interprets and encodes data into instructor database regarding substitute assignments. Determines correct budget codes and loading for substitute assignments. Interprets and encodes data for group personnel action forms (PAFs) into instructor load database. Determines and enters correct College Scholarship Service (CSS) codes or Taxonomy of Programs (TOPs) codes per PAF assignments.
Serves as a technical resource to department chairs, instructional deans, classified staff, and faculty. Provides information and assistance regarding approved course information, schedule templates, instructor loads, and room assignments/availability.
Collaborates with Payroll and Human Resources regarding payroll, group PAFs, and onboarding of new faculty.
Prepares course listings and information pages for publication using desktop publishing software.

KNOWLEDGE OF:

Applicable technology usage, including standard office productivity software and other appropriate technology.
Relevant local, state, and federal rules and regulations, programs, policies and procedures.

ABILITY TO:

Work and complete projects within established time frames.
Prepare reports.
Follow and understand oral and written directions.
Collaborate productively and cooperatively with individuals and groups both internally and/or externally.
Communicate effectively, both orally and in writing.
Exercise appropriate judgement in interactions with others and with work processes.
Interact with the public in a helpful, courteous and professional manner.
Demonstrate sensitivity to, and respect for, a diverse population.

Minimum Qualifications

Candidates/incumbents must meet the minimum qualifications as detailed below, or file for equivalency. Equivalency decisions are made on the basis of a combination of education and experience that would likely provide the required knowledge and abilities. If requesting consideration on the basis of equivalency, an Equivalency Application is required at the time of interest in a position (equivalency decisions are made by the supervising administrators, in coordination with the department where the vacancy exists, if needed.)
EDUCATION:
Associate degree required.

EXPERIENCE:
1+ year of related experience in administrative support in an educational setting.

SANTA ROSA JUNIOR COLLEGE COMMITMENT:
All classifications require a commitment to the District's Vision, Mission, Values, Goals and Objectives as articulated in the Strategic Plan.

Application Procedures

To be considered for this position, applicants must provide the following:

A completed Santa Rosa Junior College/GovernmentJobs.com Employment Application and responses to Agency-wide Questions.

Contact information (phone number and email address) for three professional references. One reference must be from a current or previous supervisor.

A brief cover letter.

Current resume.

A written response to the diversity supplemental question.

Copies of transcripts of all college-level coursework. Transcripts must state that the Degree(s) has been conferred or awarded.

If transcripts are from an institution outside of the United States, applicant must provide a formal evaluation by a credential evaluation service accredited by the National Association of Credential Evaluation Services of their international degree(s) at the time of application. For further details on SRJC requirements on Foreign Degrees, please see Foreign Degree Requirements.

If you do not possess minimum qualifications as noted under the Minimum Qualifications Section above, you must complete and attach the Classified Equivalency Application (Download PDF reader) (Download PDF reader)(Download PDF reader)and supporting documents, including narrative synopsis, to your employment application.

PLEASE SUBMIT ONLY MATERIALS REQUESTED.

CONDITIONS OF EMPLOYMENT

Successful applicants must provide proof of eligibility to work in the United States.
Successful completion of background check including Live Scan and Tuberculosis (TB) assessment/screening.
If selected for the position, official transcripts must be submitted prior to employment.
Must be willing to work on-site as determined by the department (the Sonoma County Junior College District does not offer remote only' assignments).
Candidate(s) selected for the position will need to successfully pass a pre-employment physical examination as a condition of employment (at the District's expense).
Within 6 months of employment, must complete required District trainings on topics such as Sexual Harassment and Abusive Conduct Prevention, and Title IX.
A current (within the last 6 months) DMV Driver's Record report verifying an acceptable driving record and possession of a Class C Driver's License.

ADDITIONAL INFORMATION

Sonoma County Junior College District will not sponsor any visa applications.
Applicants must be available for interviews at Santa Rosa Junior College at no cost to the District.
Applicants who have disabilities may request that accommodations be made to complete the selection process by contacting the Office of Human Resources directly at (707) 527-4954.
Clery Report: Crime awareness and security information are available from District Police. (Public Law 101-542). The Clery Report can be found here.
An applicant who attempts to contact individual Board members or members of the screening committee with the intent of influencing the decision of the committee or the Board, will be disqualified. General inquiries regarding the position and/or District employment should be directed to the Human Resources Department.

ABOUT THE SONOMA COUNTY JUNIOR COLLEGE DISTRICT
Santa Rosa Junior College (SRJC) is a public single college district located in Sonoma County, California and serves the County of Sonoma and portions of Marin and Mendocino counties. Sonoma County is rich in history, beauty, and culture and is an excellent choice for a place to live and work. The District is designated as a Hispanic-Serving Institution, reflecting the great responsibility to the educational attainment and economic well-being of the surrounding community. The District prides itself on being an inclusive, diverse, and sustainable community that fosters the growth and development of its students, faculty, and staff. SRJC is a unique institution in a unique environment. SRJC serves approximately 22,000 students each semester and is committed to inclusion, diversity, equity, anti-racism, and accessibility.

Santa Rosa Junior College has been an integral part of the Sonoma County community and its rich history, beauty and culture for more than 100 years. The District has two campuses, located in Santa Rosa and Petaluma, California, two centers, a Public Safety Training Center located in Windsor, California, and the Robert Shone Agricultural Center located in Forestville, California, and SRJC Roseland in Southwest Santa Rosa. Students may choose from over 100 associate degree majors and certificate programs, complete courses toward the first two years of a bachelor's degree program or pursue courses for other professional or personal reasons.

Please see the following Online Resources to learn more about SRJC:

Non-Discrimination
The Sonoma County Junior College District does not discriminate on the basis of race, religious creed, color, national origin, ancestry, ethnic group identification, physical disability, mental disability, medical condition, genetic condition, marital status, sex, gender, gender identity, gender expression, genetic information or sexual orientation in any of its policies, procedures or practices; nor does the District discriminate against any employees or applicants for employment on the basis of their age. This non-discrimination policy covers admission, access and treatment in District programs and activities--including but not limited to academic admissions, financial aid, educational services and athletics--and application for District employment.

The Sonoma County Junior College District is an equal opportunity employer.

For more information about Title IX, please refer to District Board Policy 3433 and Administrative Procedure 3434, which outlines our commitment to proactive measures in preventing sexual harassment and ensuring a respectful and inclusive community for all.

To apply, please visit https://www.schooljobs.com/careers/santarosajc/jobs/4903927/scheduling-specialist

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Job Details

Scheduling Specialist

About the Role: