Payroll Technician

Glendale Community College

Salary: $5,034.48 - $5,550.51 Monthly

Job Number: 672585-2025

Location: Glendale, CA

Department: Controller

Closing: Continuous

Description

Definition

Under direction, performs technical payroll duties by computing, checking, and processing salary payments, deductions, and leave accrual balances for employees and student workers; receives and reviews employee time and attendance information; maintains database accruals for employee vacation, sick, compensatory, and other leave balances; inputs payroll information into the third-party payroll system; works with departments and employees to process employment-related data changes; and performs other related duties as assigned.

Supervision

Works under the direct supervision of the department manager.

Does not directly or indirectly supervise other employees but may provide work direction to

lower-level employees, temporary employees, and/or student workers.

Work Schedule
40 Hours/Week, 12 Months/Year
Monday - Friday 8:00 am - 4:30 pm

Position is open until filled. Next review date: April 14, 2025
Applications received after the first review date may or may not be advanced in the process for further consideration.

Examples of Duties

ESSENTIAL DUTIES AND RESPONSIBILITIES:

The following duties and responsibilities are typical of those performed in this classification.

Performs technical payroll duties by computing, checking, and processing salary payments, deductions, and leave accrual balances for employees and student workers.

Receives and reviews employee time and attendance information; calculates and assures the accuracy and timeliness of salary payments and deductions.

Maintains database accruals for employee vacation, sick, compensatory, and other leave balances; reviews and verifies data from multiple sources; computes, verifies, and processes employee status changes and salary adjustments; maintains current and historical payroll records.

Inputs payroll information into the third-party payroll system for processing and check production; researches and identifies the causes of errors and discrepancies in payments or records and makes appropriate recommendations for adjustments to the department manager.

Works cooperatively with departments and employees to process employee changes; creates new employee payroll accounts for one or multiple job assignments; enrolls employees in various tax-sheltered annuities (e.g., 403(b), 457, etc.), and balances related monthly reports; assigns employee numbers; sets up and/or updates salary and benefits tables.

Processes and adjusts the payroll system for federal and state taxes, including FICA, Medicare, and retirement systems (e.g., the Public Employees Retirement System and the State Teachers' Retirement System).

Answers routine employee, student worker, and department questions regarding payroll; provides solutions and assistance to employees and reporting departments.

Prepares reports and correspondence for management as well as for third party agencies such as the Social Security Administration, the Employment Development Department, the Public Employees Retirement System, and the State Teachers Retirement System; extracts data from various third-party systems, makes appropriate calculations, and prepares tables; setup and maintain appropriate retirement system employee data.

Provides confidential payroll information, as authorized, to public agencies, loan and insurance companies, external auditors, and departments.

May provide work direction and training to lower-level employees, temporary employees, and/or student workers.

Performs other related duties as required.

Minimum Qualifications

MINIMUM QUALIFICATIONS:

The education, training, and experience qualifications are considered likely to provide the required knowledge and abilities to perform the above essential duties.

Education and Experience:

Associate's degree or equivalent from an accredited college or university.

Four (4) years of payroll experience.

Licenses/Certifications/Other Requirements:

None.

Knowledge of:

Time reporting and payroll processing procedures.

Payroll and database software used to record and maintain financial information.

Financial record keeping principles, methods, practices, and terminology.

Retirement plans and administration.

Laws, regulations, standards, and/or requirements applicable to areas of assignment.

Technical methods of data research, collection, compilation, organization, and reporting.

Methods of prioritizing, planning, and organizing work.

Standard office practices or procedures.

Standard office software and modern office equipment.

Standard formats for business correspondence and other communications.

Methods of filing information using alpha, numeric, and alphanumeric systems.

Correct use of the English language, including spelling, punctuation, and grammar.

Principles and practices of customer service.

Business arithmetic.

Ability to:

Input and process payroll and leave accrual information.

Review, reconcile, calculate, input, and maintain financial documents and data.

Use payroll and database software.

Enroll employees into appropriate retirement plan membership.

Research, review, compile, and compare financial documents and data.

Research, apply, and explain the laws, regulations, policies and/or procedures applicable to areas of assignment.

Operate a variety of office equipment including computers and printers/copiers.

Utilize standard office software (e.g., email, word processing, and spreadsheet software).

Maintain confidentiality of sensitive and/or protected information.

Prepare reports, correspondence, and other documents using multiple business formats.

Maintain electronic and paper financial records.

Perform business arithmetic.

Prioritize work and complete assignments accurately and within established deadlines.

Provide and obtain detailed information to/from others.

Provide customer service with a high level of sensitivity, tact and patience.

Exercise reasonable judgment in performing job duties.

Perform and prioritize multiple tasks.

Communicate effectively, both orally and in writing.

Establish and maintain cooperative and effective working relationships with all employees and others encountered in the course of work.

Demonstrate a sensitivity to, and understanding of, the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of students, the public, faculty, and staff.

PHYSICAL AND MENTAL STANDARDS:

The following physical and mental standards are identified as necessary to perform the essential duties and responsibilities. However, reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.

Mobility: frequent sitting for long periods; occasional kneeling, crouching, pushing, pulling, walking, and standing; occasional reaching above and below desk level.

Dexterity: frequent fine manipulation sufficient to operate a computer keyboard; frequent grasping to handle individual papers, write and take notes, and feel individual objects.

Lifting/Carrying: frequent lifting/carrying of papers, files, equipment, and material weighing up to 10 pounds; occasional lifting up to 25 pounds.

Visual Requirements: frequent use of vision sufficient to read files, documents, and computer screens and do close-up work.

Hearing/Talking: frequent hearing and speaking in person and on the telephone.

Emotional/Psychological Factors: frequent contact with others, including some public contact; frequent deadlines and time-limited assignments.

ENVIRONMENTAL CONDITIONS:

Work is primarily performed in a standard office or other indoor environment.

Additional Information

The Payroll Technician salary range is currently R 31.

Starting salary: Step 1 $5034.48 to Step 3 $5550.51 per month, based on training and experience. Internal applicants may be initially placed at a higher starting salary as outlined in the CSEA Collective Bargaining Agreement.

For more information, please refer to the Classified Salary Schedule: https://www.glendale.edu/home/showpublisheddocument/1734/637703415087530000

Application Process

This position requires the following documents to be attached to your online application in order to be considered:

Resume
Scanned copy of official transcripts showing completion of required degrees. Unofficial transcripts will be accepted only during the application process. Foreign transcripts and degrees require official certification of equivalency to
U.S. transcripts and degrees by a certified U.S. review service at the time of application.

Applications with incomplete information (i.e. statements such as "see resume") or missing documents will not be considered. Additional documents not requested in the announcement will not be reviewed.

Applications will be accepted until the position is filled. First review: April 14, 2025. Applications with incomplete information (i.e. statements such as "see resume") or missing documents will not be reviewed.
Selection Process
All completed applications and application materials will be screened to ensure that the minimum requirements stated in the job announcement are met. Those candidates who meet the minimum qualifications will be invited to the college for an interview. All candidates will be notified of their final disposition in the selection process.

Position Funding
This position is offered contingent upon funding. GCCD reserves the right to extend, withdraw, and/or reopen this position at any time. Additional openings, for the same position, which become available prior to the end of the hiring process may be filled by qualified applicants that applied to this job announcement.

Commitment to Diversity and Equal Employment Opportunity Employer
GCCD is committed to employing administrators, faculty, and staff members who are dedicated to student success. GCCD recognizes that diversity in the academic environment fosters cultural awareness, promotes mutual understanding and respect, and provides suitable role models for all students.

GCCD is committed to hiring processes that support equal opportunity, diversity, and provide equitable consideration for all candidates as required in federal and state law. To find out more about GCCD, please visit our website at glendale.edu.

Accommodations
If accommodations are needed for the application process in compliance with the Americans with Disabilities Act, please inform Human Resources.
Thank you for your interest in employment opportunities with Glendale Community College.

To apply, please visit https://www.schooljobs.com/careers/gccedu/jobs/4847956/payroll-technician

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Job Details

Payroll Technician

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